West Springfield Arts Council Open Meeting ~ Monday, August 19, 2024

West Springfield Arts Council

OPEN MEETING

 West Springfield Residents are invited to attend and observe this meeting

Monday, August 19, 2024

Time: 6:00 PM to 7:45 PM

Location: West Springfield Public Library,

Rotary Room, 2nd Floor

AGENDA

Meeting Facilitator: Chair

1. Call To Order 
2. Secretary’s Report ~ Emailed to Arts Council on August 2

1. Minutes ~ April 16, July 15

2. May & June Non Quorum Meetings

3. Treasurer’s Report
1. July Financial Statements  
2. Annual Financial Audit Update  
3. Reimbursement Requests
4. Sevenars Update https://westspringfieldartscouncil.blogspot.com/2024/08/residents-of-west-springfield-may-write.html
4. 2025 MCC/West Springfield Arts Council Grant Application Schedule ~ September 1 through October 17 ~
1. Review of 2025 Arts Council Grant Priorities and Guidelines - Due to Mass Cultural Council on August 31, 2024 
2. Promoting West Springfield Arts Council Grant Applications ~ September 1 to October 17 
3. Request each Arts Council Member sign up for a week to promote the 2025 MCC/West Springfield Arts Council grants.  

   Week of September 1 - Janet

   Week of September 8 -

   Week of September 15 - 

   Week of September 23 -

   Week of September 30 - 

   Week of October 7 - 

4. Arts Council Emails & https://groups.google.com/
5. Elect 2025 Treasurer 
6. Arts Council Ordinance Update - review and discuss; set deadline for team response ~ Emailed to Arts Council on July 16
7. Correspondence  
8. Old Business  
1. Red Thread Holiday Tree & Art Supplies
2. Veteran's Day Parade
9. New Business  
1. 250th Parade Invitation
2. 250th Arts Council Sponsorship of Map Project
10. Adjourn  

2024 West Springfield Arts Council Members

Joanne Burke |  Anthony Cignoli | Janet Eckert - Chair/Interim Treasurer | Bruce Gendron | Marlene Johnson Donna Laconti | Kimberly Martin | Patricia Murphy - Secretary | Judy Mae Osborne | Edwina Stefanowich

Town Liaison:   Eileen Chapman, Arts Council Liaison, Library Director, West Springfield Public Library

Website:  https://www.townofwestspringfield.org/artscouncil

If you need reasonable accommodations in order to attend the meeting, contact the ADA Coordinator, Kelley Beckwith - kbeckwith@townofwestspringfield.org in advance of the meeting. While the municipality will do its best to accommodate you, certain accommodations require the hiring of outside  contractors who may not be available if requested immediately before the meeting.

For the ability to attend this meeting virtually, please send an email by Friday, August 16to jhart@wspl.org for a Zoom link.

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Documents for review at this meeting:

# 4 Review of 2025 Arts Council Grant Priorities and Guidelines

https://westspringfieldartscouncil.blogspot.com/p/finalize-update-of-2024-arts-council.html

#5 Elect Treasurer

https://westspringfieldartscouncil.blogspot.com/p/5-elect-treasurer.html 

# 6 Arts Council Ordinance Update 

https://westspringfieldartscouncil.blogspot.com/p/arts-council-member-ordinance-update.html 

# 7 Correspondance 

https://westspringfieldartscouncil.blogspot.com/p/8-correspondance-west-springfield-arts.html 

AGENDA - West Springfield Arts Council August 19 Open Meeting -https://westspringfieldartscouncil.blogspot.com/p/west-springfield-arts-council-open.html